Office Administrative Assistant

Company Description Berry Advertising is a creative agency focused on discovering and shaping the next wave of marketing innovation, cultural trends, and brand ideas that drive measurable business results. The company partners with brands that are ready to move beyond conventional approaches and build what will define tomorrow’s market. Berry maintains a strong emphasis on strategic thinking, impactful campaigns, and data-informed decisions. At its core, the agency invests in the next generation of talent, offering an environment where curiosity, initiative, and fresh perspectives are encouraged and supported. Role Description The Office Administrative Assistant is a full-time, on-site role based in Addis Ababa, Ethiopia. This position supports daily office operations by managing front-desk duties, answering and directing phone calls, welcoming visitors, and maintaining a professional and organized reception area. The role includes scheduling meetings, coordinating calendars, preparing basic documents, and assisting with filing, record-keeping, and other clerical tasks. The Office Administrative Assistant will help coordinate office supplies and equipment, support team members with administrative requests, and ensure smooth communication between internal teams and external partners. This role requires a proactive, detail-oriented professional who can manage multiple priorities and contribute to a positive, efficient office environment. Key Responsiblities Greet visitors and clients at the front desk in a professional manner and direct them to appropriate departments or personnel. Answer and route incoming calls, take messages, and respond to routine inquiries. Maintain a clean and welcoming front desk area and ensure all office entry points are secure. Provide administrative support to HR and Finance departments including document preparation, filing, records management, and data entry. Schedule meetings, arrange conference facilities, and prepare agendas. Maintain employee files with strict confidentiality and ensure compliance with data protection policies. Assist with onboarding of new employees by preparing orientation materials and required documentation. Coordinate with Finance on expense reports, invoices, and payment processing documentation. Support HR initiatives and special projects as needed. Manage office supplies inventory, place orders, and track expenditures. Coordinate with service providers including maintenance, security, utilities, and facility management. Maintain office equipment and arrange repairs or replacements. Track facilities-related expenses and work orders. Supervise drivers and motorists including scheduling, vehicle assignments, and trip coordination. Monitor vehicle maintenance schedules and coordinate servicing. Track vehicle fuel and maintenance costs. Oversee janitorial staff, assign cleaning duties, and ensure office cleanliness and hygiene standards are met. Address operational issues with support staff and escalate concerns to management. Qualifications Bachlores degree in Management, Business Administration  or related fields Minimum 2 years of office administration experience Strong organizational and time management skillsStrong administrative assistance skills, including scheduling, document preparation, and general office coordination. Experience providing executive administrative assistance, such as calendar management, meeting coordination, and follow-up tasks. Solid clerical skills, including filing, data entry, record maintenance, and basic use of office equipment. Proficiency with common office software (e.g., email, spreadsheets, word processing, calendar tools). Previous experience in an office or agency environment is preferred.