An Executive Secretary Manages daily operations, organizing complex schedules, and acting as a primary liaison between the executive team, internal staff, and external stakeholders
Core Responsibilities
Executive & Operational Support
Calendar Management: Manage a complex CEO calendar, avoiding scheduling conflicts and prioritizing urgent plant or supplier meetings.
Gatekeeping: Screen and direct incoming calls, emails, and visitors, acting as the primary point of contact for the executive office.
Travel Logistics: Arrange domestic and international travel, and accommodations for executive visits.
Reporting & Data Management
Documentation: Draft, review, and edit official correspondence, memos, and highly confidential business documents.
Report Preparation: Compile and format data related to food safety metrics, production yields, supply chain logs, and financial performance.
Meeting Coordination: Schedule executive, board, and departmental meetings; prepare agendas; take accurate meeting minutes; and track action items to completion.
Stakeholder & Cross-Functional Liaison
Internal Communication: Serve as a bridge between the CEO, Plant Managers, QA (Quality Assurance) teams, Finance, HR and other departments.
External Relations: Coordinate with raw material suppliers, government regulatory bodies (e.g., the Ethiopian Food and Drug Authority), logistics partners, and international clients.
About You
Education: Bachelor’s Degree in Business Administration, Management, or a related field.
Experience: Minimum of 3-5 years of experience in an executive administrative or secretarial role, preferably within FMCG (Fast-Moving Consumer Goods) or food manufacturing.
Method of Application
Interested applicants should submit their application letter, updated CV, and credentials within seven (7) days from the date of this announcement, either in person or via email using the address provided below.
Address:
Kaliti Food S.C. around Kaliti St. Gebreal Church, on the way to Debrezeit (approximately 200 meters). Email: [email protected]