Finance Assistant

Role PurposeThe purpose of the Finance Assistant position will to assist the Sr. Financial Officer to carry out activities in financial document management. She/he will assist with quality financial documentation, data recording and reviewing of documents. The role holder will also provide assistance in monitoring staff advances, ensuring proper coding and ensure document on time scan to Document Archive System (DAS).Scope Of RoleReports to: Sr. Finance Officer/Finance Officer Staff Directly Reporting to this Post: - NoneKey Areas Of AccountabilityJob specific roles and responsibilitiesCash collect, disburse and control petty cash fund.Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children’s financial management policy;Maintain and handle petty cash and prepare cash reports and ensure timely replenishment; and prepare receipt/payment vouchers;Prepare payment vouchers (for cash and cheque payments) as per approved payment requests and/or authenticated invoices and receipts by budget holders and present vouchers for verification and approval by the responsible persons. Make cash/cheque payments after obtaining approval/authorization from the management;Maintain the bank and cash records either electronically or manuallyPrepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that to be reviewed and posted by the Sr. Finance Officer.Effect staff salary upon obtaining an approval and certification from payroll sheets; Check and pay all office bills for telephone, fax, water, electricity, tax withholdings and government taxes; Ensure timely settlement of bills;Assist the Sr. Finance officer in handling of financial transaction and documentations;Ensure loans and working advances are maintained and accounted for properly and follow up repayments made accordingly;Whenever necessary the cashier will make payments at field level for different activities.Ensures that all payment documents have “Save the children Paid” stamp and count number of attachment in each document.Maintain proper filing system both for copy and original financial documents. Scan all financial documents in DAS every month until 15th of the next month. Do other activities assign by immediate Supervisor?BEHAVIOURS (Values in Practice)Accountability holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary developmentto improve performance and applying appropriate consequences when results are not achieved.Ambition sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same widely shares their personal vision for Save the Children, engages and motivates others future orientated, thinks strategically and on a global scale.Collaboration builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters values diversity, seesit as a source of competitive strength approachable, good listener, easyto talk to.Creativity develops and encourages new and innovative solutions willing to take disciplined risks.Integrity honest, encourages openness and transparency; demonstrates highest levels of integrityMINIMUM QUALFICATION, EXPEREINCE, COMPETENCIESQUALIFICATIONBA degree in accounting or equivalent combination of education and work experience EXPEREINCEA minimum of one year directly related experience, Computer knowledge in MS Office (Excel, Word, Outlook)Knowhow of different Accounting Software’s Knowledge Skills And AbilityStrong training skillWillingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;Excellent interpersonal, communication and presentation skills;Fluency in written and spoken English;Commitment to Save the Children valuesTeams, in the event of emergencies