Communications and Office Manager

Main Purpose of the JobThe Communications and Office Manager will play a key role in supporting the Managing Director, Corporate Affairs Manager, and HR team by executing internal and external communications initiatives and providing high-level, confidential administrative support. This role also ensures the smooth operation of the MD’s office and supports the broader Ethiopia Leadership Team.Job SummaryEmployee Engagement/Internal communicationSupport the Human Resources Manager with internal communication such as planning company engagement events; townhalls, staff conferences etc…Manage/draft internal mass communication in line with Unilever internal communication guidelines.Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/refreshment.Build and manage key relationships with internal stakeholders.Support external media relations activities as needed.Organize and schedule meetings and appointmentsOversee the Managing Director’s calendar comprehensivelyDevelop and maintain a filing system for the business documentsOrganize local and international workshops, conferences, and meetings.Oversee/Collect and distribute all incoming and outcoming correspondence from key stakeholders.In absence of the MD and Ethiopia LT he/she must ensure all urgent correspondence or inquiries are either dealt with or forwarded to LT/MDWork closely with support and professional functional heads.Book travel arrangements and provide general support to visitors i.e processing business visa…Carry out administrative duties such as filing, typing, copying, binding, scanning etc.Handle sensitive information in a confidential mannerTake accurate minutes of meetingsAssist in the preparation of regularly scheduled reportsDevelop and update administrative systems to make them more efficientGreet and assist visitors to the officeManage multiple projects and tasks simultaneously.Key RequirementsBA Degree in Business related or Journalism and communication field with 1- 3 years of experience.Experience and comfort working with multiple platforms of communication technology.Willingness to maintain flexibility in job function in an ever-changing environment.Excellent written, verbal, presentation and interpersonal communication skills to interface with all levels of management as well as external stakeholders.A “can-do” attitude and a willingness to go the extra mile to get the job done.Excellent analytical and Executive skills.Ability to work under pressure to tight deadlines and co-ordinate the input of others in these circumstances.Highly adaptable with the ability to manage change.Ability to work effectively with a range of partners and stakeholders.The ability to work in a discreet manner, maintaining confidentiality.Proficiency in online collaboration tools.Ability to understand business processes.Internal drive to learn and adapt.