Project Associate – Innovative Finance Lab

Duties And ResponsibilitiesThe Project Associate will support the Innovative Finance Lab and shall be responsible for providing operational oversight (administrative and financial) as well as monitoring and reporting support to the Project at the Innovative Finance Lab, to relevant implementing partners, in the effective implementation of the Project and to ensure scaling up of the Project.The Project Associate’s scope of work will include, but will not be limited to the following responsibilities:Administrative support: This involves maintaining files and filing systems while safeguarding confidential documents; providing timely and quality administrative and logistical support to project activities.Procurement support: This includes the purchase of office supplies and equipment; periodic inventory of equipment and goods to ensure accurate record keeping in the appropriate registers.Logistic support for meetings, workshops and other project related events as well as day-to-day transportation and mission travel requirements/arrangements. This includes preparatory communications with stakeholders; 2) dissemination of invitations; 3) coordination with event contacts; 4) pre-event communication with guests; 5) provision of on-site logistical support; and 6) post-event communication with participants.Development of project administrative materials, including 1) event notification forms and checklists; 2) event and activity calendars; and 3) guest and participant lists; 4) assists in monitoring the progress of project consultants to ensure compliance with deadlines stipulated in applicable terms of reference and requests for quotations/proposals.Financial reports and resource mobilization: this includes managing project budgets and monitoring expenditures against established allocations, ensuring consistency and timeliness of delivery. This also involves support for financial resource planning for projects, including preparation of reports containing financial situation analysis; preparation and monitoring of budgets; regular analysis and reporting on budget approvals and execution status.Cash liquidity and reimbursement: This includes processing documents for cash advances, liquidation and reimbursements in a timely manner, for submission to project managers; certifying expenditures for payment approval and monitor/control budget expenditures and approved allocations.Internal expenditure control system: This includes budgetary controls and timely corrective action on unaccounted vouchers, vouchers with budgetary control errors, correspondence exceptions and unapproved vouchers.Support the Technical Assistance Facility and knowledge building: this includes supporting Innovative Finance Lab Technical Assistance Facility, Enterprise finance facility and Knowledge sharing by focusing on achievement of participation in the training for the program operations and projects staff on procurement and travel.EducationRequired Skills and ExperienceSecondary education is required, or University Degree in Business Administration, Public Administration, Economics, Social Sciences, or related field, preferably with specialization in Finance, Accounting, Business Management, Business Administration, Project Management would be given due consideration but is not a requirement. Experience A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) in providing administrative and financial management support to projects and programmes in international organizations is required. Proficiency in Microsoft Office applications especially Excel, Word, PowerPoint, Outlook, etc.Excellent oral, written and presentation skills.LanguageFluency in English and Amharic (oral and written) is required.