Procurement/Engineering Analyst

About the jobJob DescriptionProcurement/Engineering Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The Procurement/Engineering Analyst works in close collaboration with OP staff for resolving complex procurement-related issues and information exchange. He/she will also work collaboratively with operations and program staff in UNDP COs and HQ business units. Ensures the development and implementation of operational strategies related to constructions. focusing on achievement of the following results:Maintains and updates as requested legal procurement documents and tools;Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client/oriented procurement management system;Actively involved in business process mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows within the OP and with external stakeholders;Implementation of strategic procurement in the unit including sourcing strategy, supplier selection and evaluation, quality management, customer and supplier relationship management, e-procurement introduction and promotion, performance measurement. Ensures construction-related service delivery to UNDP units and procurement services to national partners with the following key responsibilitiesLiaises with UNDP Requisitioning Units to enable efficient and cost-effective procurement and logistics support;Analysis of requirements and supports/informs decision making in relation to technical and procurement aspects with the objective of optimizing processes/approaches and results; Conducts procurement processes in response to specific needs, manages the entire process and communications with both clients, suppliers/vendors, etc. Assists with the development, publication and management of solicitation documents, clarification of bidder’s enquiries, receipt and evaluation of offers and submission of cases for UNDP contract committee review;Timely and duly monitoring of procurement plans on behalf of clients for needs assessment for products and services for implementation of strategic procurement/long term agreements in order to ensure cost effective procurement services are offered to OP/CCIT clients;Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;Proactive Management of procurement contracts and ERP related processes. Preparation and submission of procurement cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);Performance management of procurement contracts;Implementation of internal control systems which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;Implementation of the strategic procurement processes in the Unit including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. Ensures the implementation of a sourcing strategy for construction focusing on achievement of the following result:Development and update of the rosters of suppliers, implementation of supplier selection and evaluation;Development of regional and global LTAs in line with assessment of needs, technical inputs and operational strategy of the Unit. Ensures facilitation of knowledge building and knowledge sharing within the team, focusing on achievement of the following results: Supports management of data requests internal and external to the organization;Ensure systematic knowledge sharing on procurement with clients by assisting in the organization of training workshops and in the development of knowledge tools;Sound contributions to knowledge networks and communities of practice.  Sustainable ProcurementSupport the adoption of sustainability related innovative practices (i.e. reduced packaging, transition towards sea freighted consignments, biodegradable packaging, etc.) and develop and apply a methodology to capture impact and effect of these initiatives.EducationRequired Skills and ExperienceAdvanced university degree (master’s degree or equivalent) in Economics, International Development, Business Administration, Civil Engineering or other related field is required; ORA first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree;CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantageExperienceMinimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of international professional experience in procurement management is required.Required SkillsExperience in the usage of computers and office software packages (MS Word, Excel, Powerpoint) is required;Advanced knowledge and experience in the usage of ERPs and/or other web-based management systems is required.Scam alertUNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert