Job DescriptionOperation DeliveryReceive and process orders assigned by the Procurement and Admin Coordinator or responsible person from Addis Ababa or regional Offices, checking that order has been correctly filled, that quantity/specification is provided, and the order has been properly authorised. Prepare request for quotation for required suppliers and service providers, with complete specifications, indicate closing dates to receive quotations, receive quotations and prepare a bid analysis as per the received quotations. If required, prepare purchase orders (POs) ensuring correctness and details of specifications, quantities and financial information for submission and approval. Where requested, help/liaise with requesters/Budget Holders to develop specifications, availability, rough costing as per previous procurements offers or current market. Ensure compliance with SNV and donor procurement policies and procedures. Assist in the development of the vendor list and participate in market assessment as required. Assist the Procurement and Admin Coordinator and team in the process of prequalifying supplier and initiation of Framework agreements. Ensure all procurement files are held in soft copy in the procurement and contracting share point, and the completed file is correctly labelled. In liaison with the logistics team, coordinate the reception of goods from suppliers and follow up with suppliers / transporters on items missing or damaged in transit. Ensure delivery dates and time is shared with the warehouse personnel, cluster and regional focal person well in advance before delivery of the goods. Issue local tender and Facilitate evaluation of supplier offer by tender committee based on criteria. Ensure procurement is undertaken in a timely manner to minimize delay on targeted program. Ensure that assigned tasks updated in procurement tracking report in share point and system then update to Procurement specialist and other concerned parties. Develop a clear knowledge and understanding of SNV procurement and contracting procedures and application of SNV ERP as well as SBD system. Support the regional teams in procurement process and other operations related activities. Prepare and share weekly and monthly procurement report to procurement coordinator. Additional RolesEnsure that the following files are correctly scanned and uploaded in procurement share point. Complete Procurement files according to checklistConduct terrorist check for all suppliers and due diligence signature by suppliersEnsure that all email correspondence and electronic files are stored in a structured and organized manner (oversight and management of the shared drive for procurement)Take up any additional responsibilities assigned by the line manager. QualificationsEducational Qualifications And ExperienceBachelor’s degreein Procurement and Supply Chain Management, Logistics, Business Administration, Managementor a related field. A minimum of four to five years of relevant experience inprocurementactivities. Additional SkillsStrong knowledge and skills in procurement techniques within the context of the position. Knowledge of Donor funding regulationsProficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with ERP systems. Ability to plan with good organizational skills, including prioritizationand ability to work under pressure. Good reporting and communication skills. Attention to details. Initiative and ability to follow up on issues. Interpersonalandnegotiationskills. Ability to work independently and meet deadlines. High level of integrity and ethical conduct. Competencies:Problem analysisResult orientationInitiativeCommunicationPerseveranceHow To ApplyIf you believe that your credentials meet the outlined profile, we invite you to apply by uploading yourCV and a letter of motivationbefore/on the9th of February 2025.Please submit your application only via Smart Recruiters. All information will be kept in strict confidentiality.If we see that your experience and skills match the requirements of the position, we will contact you to advise on the next steps in the recruitment process.