Project Management Support Senior Officer

About the jobApplication period 17-Jan-2025 to 23-Jan-2025Functional Responsibilities:Project ImplementationFinancial and Procurement management Project Monitoring and Reporting Coordination and Liaison/ Stakeholder Management Knowledge Management and Innovation Operational and Logistics Support  Project implementationAlert the Project Manager on UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R) and other requirements for efficient project implementation and progress. Monitor project financials and advise the Project Manager accordingly; Track expenditure and take relevant action when required to revise budgets (realignment and amendment); Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to Activity needs; Managing information flows and overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices; Supporting the project planning process; Maintenance of all supporting project financial documents for audit and review processes; Management of work packages within the project as and when required; Assist the Project manager in monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the Project Manager; Continuous monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the Project Manager; Supervise Project Associates and Assistant(s) within the Team, to ensure work efficiency and quality at all;  Financial and Procurement ManagementMaintain all supporting project financial documents for audit and review processes; Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system; Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan; Process direct payments and advance requests and prepare project budget revisions; Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements; Coordinate with the Finance team to ensure due diligence Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met; Alert the Project Manager or any financial shortfalls and over-expenditures;Education/Experience/Language requirements:Education A Master's Degree in a relevant field (e.g. Business Administration, Finance, Project Management) is a required A combination of a Bachelor's degree in a relevant field (e.g. Business Administration, Finance, Project Management) with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above. Certification PRINCE2 Foundation certification or equivalent is an advantage. ExperienceA minimum of two (2) years of relevant and progressive professional experience, specifically in the field of Project Management and Operations Management with focus on monitoring, reporting, development and coordination or related field is required; At least one (1) year of experience working with Enterprise Resource Management Systems (ERP), other Management Information Systems (MIS), data analytics and/or reporting is required; Experience implementing procedures in Procurement, Finance, HR Management or administrative rules and regulations is highly desirable; Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset; Familiarity with cross cutting themes such as capacity building, environmental management, gender equality and social inclusion (GESI), Prevention of Sexual Exploitation Abuse and Harassment (PSEAH), Do No Harm, Leave No One Behind etc is an asset.. Knowledge of the UN system and familiarity with UNOPS procedures is a distinct advantage Proven experience working with Advanced understanding of operational risk management is highly desirable; Familiar with web-based applications and Google-Suite products, especially google docs, sheets, slides and forms is an asset LanguageFluency in written, spoken and reading English is required Working knowledge of Japanese is an asset. Other regional language is an advantage Knowledge of another UN official language is an asset.