Finance Officer

Duties And ResponsibilitiesThe Finance Officer is expected to closely work with the team working on the Support to National Dialogue and Supporting Elections for Ethiopia’s Democratic Strengthening (SEEDS2) Projects within UNDP as well as with relevant team members at the ENDC and NEBE. He/she is expected to ensure the provision of high-quality support for the overall financial management activities.Specific Roles And ResponsibilitiesEnsure Effective Project Planning & BudgetingPrepare and maintain the project budget in collaboration with the project team and partnersMonitor and track project expenditures against the approved budget.Provide forecast cash flow needs to UNDP Finance and manage project funds accordingly.Advise the Project managers and Officers in identifying and addressing any financial deficiency and issues, if any.Produce a monthly summary report on the budget against the AWP for review by the Project managers and officers concerned. Guide Implementing Partners in preparing budgets that are compliant with UNDP’s financial rules and regulations.Ensure proper documentation and filing of Implementing Partner documents (forms, signed contracts, work plans, budgets, grants assessment reports, M&E frameworks, correspondences, etc.);Provide financial information on Implementing Partners for audit purposes.Provide Financial Management Services Prepare accurate and timely financial reports based on compliance with donor requirements and UNDP organizational standards.Analyze financial data to identify trends, areas of improvement, and potential challenges.Provide the project team with regular financial updates and insights to inform decision-making.Perform regular monitoring of the project budget/delivery and review for correctness and alert Finance for any deficiency, wrong entry, insufficient funds, etc., before quarterly financial closures by UNDP HQ; Regularly monitor and track disbursements/advances to Implementing Partner every month;Review NEX advance requests/Direct Payment/Reimbursements sent from the RP for compliance with the standard template, accuracy of amounts/exchange rates, etc. in collaboration with the M&E Officer and the Project Manager and provide technical advice to the IP.Jointly with the PDRM Unit, undertake regular spot checks as per HACT guidelines to ensure that all expenditures/payments by Implementing Partners are adequately documented and adhere to established guidelines;Generate Quarterly and Annual financial reports for the UNDP CO review and assist in their analysis; In liaison with the Project Manager, UNDP Operations Managers, and PDRM Unit, assist in coordinating the provision of information and documents for the project’s audits/ verifications as and when appropriate;Provide regular budget/resource/Delivery updates to the Unit when requestedEnsure adequate supporting documents for all payments as per the POPPs and maintain an organized, well-documented, and sequential filing system for finance records and documents.Produce a monthly summary spreadsheet per Implementing Partner on the financial status of the project for review by the CO;Ensure that LOA for Support to NEX is prepared/Updated and sent to Min. of Finance and uploaded in the HACT share drive.