Finance and Administration Officer

POSITION TITLE: Finance and Administration Officer (1)REPORTS TO: Finance ManagerSupervisor: Finance and Admin Head LOCATION: Addis Ababa 1. Organizational Background Youth and Cultural Development Foundation (YCDF) is a vibrant youth focused Civil Society Organization founded in 2013 dedicated to preventing conflict, fostering sustainable peace, economic empowerment, social responsibility, and advance human dignity. YCDF exists to work with youth by assisting them gain social, entrepreneurial, and developmental skills through trainings, sharing and exchange programs and provide them with community engagement capacity through community outreaches as well youth initiatives schemes.2. Job Summary:YCDF is seeking a Finance and admin Officer to coordinate financial/accounting operations, including overall financial monitoring and support/guidance to finance and operations staff, to ensure the fiscal well-being of the organization. The Finance Officer provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. He/She proactively guide and support respective financial success by providing high level analytical expertise, implementing business strategies, and developing strong partner relationships. Additionally, the Finance Officer will ensure that financial transactions are carried out, reported, and documented in a timely manner in accordance with general accounting principles, and YCDF’s and donor guidelines.3. Duration Of Employment: From date of employment up to 30 May 2025 (one year), with high possibility of extension based on performance and availability of fund.4. Main Responsibilities and Tasks: Job Responsibility #1Ensures Accounts Policies and procedures are implemented and regularly updated; Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations with International public Sector Accounting Standards (IPSAS).and practices;Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;Ensures that transactions are coded, analyzed and recorded in appropriate books of accounts;Ensures that all staff are informed of financial policies and systems in place;Reviews the annual budget of the organization, exercise budgetary control, and analyze variance in the budget;Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of YCDF, and monitors proper utilization of same;Ensures timely transfer of funds to project site/Branch offices/ and controls the proper utilization of the same; Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;Prepare checklist for follow-up of Branch office/project site/ financial report status and chase branch office staff to submit their report monthly basis;Follows up the preparation of vouchers for all payments, authorize payments as per limit of authority;Ensures collections are properly recorded and deposited to the Organization’s account;Ensures that accounts are closed, financial reports are prepared and audited on time/in reference to the proclamation of the Agency/ ;Make periodic visit to Project site for payment and also to monitor staff ability to properly account for the use of funds transferred; Ensures computerized of financial and material resources of YCDF;Prepare weekly, monthly, quarterly and annual plan and submit to the immediate supervisor and upon approval act accordingly.Provides advice and information to the Executive Directors on financial resource management issues;Prepares Monthly, quarterly, biannual and annual financial report to be submitted to the immediate supervisor, Executive Director and Board of Director for monitoring, follow up and decision making purposes.Ensure CSA proclamation applied effectively and update & report monthly 20:80 to immediate supervisor & Executive Director for decision.Ensure that advances are settled timely and approved by the Executive Director on the date of settlement; if it fail to do so the unapproved cost after month will be not be considered as the cost of YCDF.Weekly financial transaction reported5. Required QualificationsMinimum 5 years of relevant work experience in financial management and program administrationBSc in accounting, finance and administration, or a related degreeExperience on the INGO/NGO/UN/USAID funded programs will be considered an assetExcellent excel and Microsoft office skills is a must, especially for functions relevant to financial management and accountingExcellent Quick Books expertise will be considered an assetMust be conversant with financial and accounting terminologyExcellent communication skills in English languageGood time management skills and ability to work in fast-paced environmentSuperb customer service skills – must be able to work effectively with colleagues from diverse cultural backgrounds and technical expertiseMust be dynamic and take initiativeMust be a team playerThe position is open to Nigerian national onlyPlease send all your credentials before 15 June 2023 @ Human Resource - hr@ycdfet.org; copied to Addiswork Teshome - addiswork.t@ycdfet.org and call 0929453747.