Lead Virtual is dedicated to empowering business owners by providing full-time virtual assistants who are purposefully recruited, trained, managed, and supported to meet specific business needs. Specializing in administrative support, real estate operations, customer service, and sales support, Lead Virtual ensures clients can focus on growth without the burden of managing operations. Serving clients across the United States, the company matches virtual assistants tailored to individual business requirements, promoting seamless execution and operational efficiency. Focused on reliable and high-quality assistance, Lead Virtual allows businesses to concentrate on their vision, leaving the execution to trusted hands.
Role Description
This is a full-time remote Executive Assistant role. The Executive Assistant will provide comprehensive executive and administrative support, including managing schedules, preparing expense reports, handling communications, and coordinating key tasks.
The role may also involve organizing meetings, tracking priorities, supporting operational workflows, and ensuring smooth day-to-day operations for the executives they support.
Key Responsibilities
Manage executive calendars, scheduling, and time prioritization
Coordinate meetings, prepare agendas, and track action items
Handle professional communications with clients and internal teams
Prepare and track expense reports and administrative documentation
Support operational workflows and ensure tasks are completed on time
Organize files, documents, and systems to maintain efficiency
Assist with project coordination and follow-ups
Use productivity tools and AI-powered platforms to streamline workflows
Who We Are Looking For
We are looking for a proactive, highly organized professional who thrives in a remote work environment and enjoys supporting leadership teams. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities with professionalism and efficiency.
Experience or familiarity with real estate operations is highly preferred, as many of our clients operate within the real estate industry. Additionally, candidates who are comfortable leveraging AI tools and modern productivity technologies to streamline workflows and improve efficiency will stand out in this role.
Qualifications
Skills in Executive Administrative Assistance and Executive Support
Proficiency in managing Expense Reports and Administrative Assistance
Strong communication skills
High organization and attention to detail
Proficiency with productivity tools (calendars, docs, scheduling systems)
Experience with real estate processes or operations is a strong advantage
Comfortable using or learning AI-powered tools and automation platforms
Previous remote work experience is a plus
Core Values Alignment
Integrity
Commitment
Excellence
Humility
Positive Mindset
Growth Mindset
Why Join Lead Virtual?
Meaningful Impact: Support business owners and executives directly
Fully Remote: Work from anywhere while supporting U.S.-based leaders
Growth-Oriented: Long-term opportunities in a growing company
Supportive Culture: Team built on trust, people, and excellence
How to Apply
If you’re interested in this opportunity, please complete the application form using the link provided. Make sure to fill out all required fields and provide accurate information about your experience and availability.
After submitting the form, our team will review your application. If your profile matches what we’re looking for, we will reach out to schedule an interview.
https://form.asana.com/?k=PrxEJrjNeBBJJMcE6l4IaQ&d=1209772255121272