Secretary and Receptionist

TM Law Firm is a corporate and commercial law firm in Addis Ababa providing comprehensive legal advisory, tax and customs consultancy, litigation, and investment support services. We invite qualified, competent, and energetic applicants to apply for the following vacant position. Job Title: Secretary and Receptionist Employment Type: Full-Time (Permanent) Place of Work: Addis Ababa, Required Number: 01 Salary: Negotiable Assessment Method: Written Exam and Interview Job Summary The Secretary and Receptionist serves as the first point of contact for the law firm, managing front-desk operations and client reception while providing comprehensive secretarial and administrative support to the legal and management team. Key Duties and Responsibilities Welcome clients, partners, and visitors professionally, directing them to the appropriate legal counsel or office while maintaining strict client confidentiality. Answer, screen, and forward incoming phone calls, and manage general office email and correspondence. Draft, format, type, and dispatch legal correspondence, official letters, memos, and administrative documents in both Amharic and English. Maintain an organized physical and digital filing system for client case files, contracts, and incoming/outgoing letters. Coordinate client consultations, schedule appointments, track key calendar dates, and take meeting minutes when required. Monitor and request office stationery and supplies, ensuring the reception and office areas remain neat and welcoming. About You Qualifications and Experience Education: BA Degree or College Diploma / TVET Level III or IV (with COC certification) in Secretarial Science and Office Management, Administrative Services Management, Law, or a closely related field. Experience: Minimum of 2 years of relevant, proven work experience as a Secretary, Receptionist, or Front Desk Administrator (prior experience in a law firm, consultancy, or corporate office is advantageous). Required Skills Excellent computer literacy, including proficiency in MS Office (Word, Excel, Outlook) and fast, accurate typing skills in both Amharic (Power Ge’ez) and English. Strong verbal and written communication skills in Amharic and English. High professional discretion, courteous client-handling skills, and strong attention to detail. Selection Process Only shortlisted candidates will be contacted. Shortlisted applicants will be required to sit for a mandatory written examination, followed by a structured interview for those who pass the written stage Method of Application Interested and qualified applicants who meet the above requirements are invited to submit their updated CV, application letter, and copies of their educational and work experience credentials within 7 working days from the date of this announcement: Via Email: Send your documents compiled in a single PDF file to [email protected] with the subject line "Application for Secretary and Receptionist".