Request for Proposal Prequalification of Printing, Branding and Production Service Providers Ethiopia Framework Agreement (2026 – 2028) July 2026

Request for Proposal Prequalification of Printing, Branding and Production Service Providers Ethiopia Framework Agreement (2026 – 2028) July 2026 Procurement Summary Item Description Client Girl Effect Ethiopia Assignment Prequalification of Printing, Branding & Production Service Providers Procurement Method Open Competitive Procurement Contract Type Framework Agreement Framework Period September 2026 – August 2028 Number of Suppliers Multiple suppliers may be appointed Location Ethiopia Currency Ethiopian Birr (ETB) Who We Are Girl Effect is an international non-profit organisation that creates media, technology and behaviour change programmes that empower adolescent girls and young people to improve their health, education and economic opportunities. In Ethiopia, Girl Effect delivers programmes through the Yegna youth brand, reaching millions of young people through media, digital platforms, community engagement and research. These programmes require a wide range of professionally produced printing, branding and promotional materials to support programme implementation across Ethiopia Objective Girl Effect Ethiopia seeks to establish a roster of qualified printing, branding and production service providers for a two-year Framework Agreement. Suppliers appointed to the framework may be invited to participate in: Restricted Requests for Quotations (RFQs) Mini-competitions Direct call-off assignments depending on the nature, value and complexity of future requirements. Appointment to the framework does not guarantee any minimum volume of work. Framework Period The framework agreement shall remain valid for: September 2026 –August 2028 Girl Effect reserves the right to extend the framework for an additional period, subject to satisfactory performance. What You’ll Do The selected suppliers shall be capable of providing one or more of the following services: A. Programme and Educational Materials Student Manuals /Facilitator Guides – Booklets - 60 pages Size: A5 Portrait (unless otherwise specified) Printing: Full colour (CMYK), double-sided Inside Pages: 150 GSM white bond paper, glossy Cover: 300 gsm art card with matte or gloss lamination Binding: Saddle stitched or perfect bound depending on page count Finish: Trimmed and neatly finished Discussion Guides – Flip Charts - 20 pages Size: A3 Landscape (297 × 420 mm) Printing: Full colour, double-sided Paper: 250 gsm art card, glossy Mounting: White laminated rigid board backing Type: Self-standing flip chart Finish: Durable and suitable for repeated use during training sessions Conversation Card - Flash Cards Size: A5 or A6 (as specified) Printing: Full colour, double-sided Material: 300 gsm art card Finish: Matte or gloss lamination with rounded corners where required Fact Sheets - Brochure Size: A4 or A3 folded Printing: Full colour, double-sided Paper: 170 gsm art paper Finish: Folded and neatly trimmed B. Information, Education and Communication Materials Posters Sizes: A3, A2, A1 or custom sizes Printing: Full colour, single or double-sided Paper: 200 gsm art paper Finish: Matte or gloss finish as required Flyers Size: A5 or DL Printing: Full colour, double-sided Paper: 150 gsm art paper Finish: Trimmed and bundled Leaflets Size: A4 folded to DL or A5 Printing: Full colour Paper: 150–170 gsm art paper Finish: Bi-fold or tri-fold as required Brochures Size: A4 folded (Bi-fold or Tri-fold) Printing: Full colour Paper: 170 gsm art paper Finish: Professionally folded Calendars Type: Wall or Desk Calendar Printing: Full colour Cover: 300 gsm art card Inside Pages: 170–200 gsm art paper Binding: Wire binding with hanging hook where applicable Stickers Material: Vinyl or self-adhesive paper Printing: Full colour Finish: Gloss laminated Cutting: Die-cut or kiss-cut depending on design C. Event and Activation Materials Roll-up Banners Size: 85 × 200 cm Material: Premium anti-curl banner material Printing: Full colour Includes: Aluminium stand and carrying bag Backdrops Material: 440 gsm PVC Flex or fabric Printing: Full colour Finish: Hemmed edges with eyelets Stage Branding Material: PVC Flex, fabric or foam board depending on requirement Printing: Full colour Installation: Where requested Directional Signage Material: Foam board, PVC board or Sunboard Printing: Full colour Finish: Mounted where applicable Event Badges Material: PVC card or laminated art card Printing: Full colour Includes: Lanyard where required Certificates Size: A4 Printing: Full colour Paper: 300 gsm ivory or art card Finish: Matte or gloss finish D. Branding and Promotional Materials Branded Notebooks Size: A5 or A4 Cover: 300 gsm laminated art card or hard cover Inside Pages: 80 gsm ruled or plain paper Binding: Spiral or perfect bound Branded Folders Size: A4 Material: 350 gsm art card Finish: Matte or gloss lamination Features: Business card slot and document pocket Branded Pens Plastic or metal body Single or multi-colour branding Screen printing or UV printing Branded Tote Bags Material: Heavy-duty canvas or cotton Printing: Screen printing, heat transfer or DTF printing Colour: As specified T-Shirts Material: 100% cotton (180–200 gsm) Printing: Screen printing, DTF or embroidery Sizes: Small to XXL Polo Shirts Material: Cotton pique (220 gsm) Branding: Embroidery or high-quality printing Sizes: Small to XXL Caps Material: Cotton twill Branding: Embroidery or screen printing Adjustable fastening Lanyards Material: Polyester Printing: Full-colour sublimation Includes: Metal hook and safety buckle where required Water Bottles Material: Aluminium or stainless steel Branding: UV print, screen print or laser engraving Mugs Material: Ceramic Branding: Sublimation printing Capacity: Approximately 330 ml Wristbands Material: Silicone or fabric Branding: Printed or embossed logo Promotional Merchandise Suppliers should also be able to provide other branded promotional items, including but not limited to umbrellas, key holders, USB drives, notebooks, desk accessories, gift sets, and corporate giveaways. E. Office and Corporate Materials Business Cards Size: 85 × 55 mm Printing: Full colour, double-sided Paper: 350 gsm art card Finish: Matte or gloss lamination Letterheads Size: A4 Printing: Full colour Paper: 100 gsm bond paper Compliment Slips Size: DL Printing: Full colour Paper: 120 gsm bond paper Envelopes Sizes: DL, A5 and A4 Printing: Single or full colour Paper: 100–120 gsm bond paper Note: Suppliers should demonstrate capability to print materials in: Amharic, Afan Oromo, Sidamic, Afar, Somali, Tigrinya, English and other Ethiopian languages where required. Procurement Timelines Terms of Reference Published: July 29, 2026 Deadline for Proposal Submission: August 20, 2026 Supplier Eligibility Requirements Interested suppliers must submit: Company Documentation Valid Business License Certificate of Incorporation/Registration TIN Registration Certificate VAT Registration Certificate Valid Tax Clearance Certificate Company Profile Technical Capacity Description of printing facilities List of printing equipment List of finishing equipment Production capacity per day/week Quality assurance procedures Relevant Experience Minimum three years' experience providing printing services At least three references from similar assignments Portfolio of completed work Financial Capacity Audited financial statements (last two years) or equivalent financial records Bank reference letter Proposal Submission Requirements Technical Proposal The technical proposal should include: Company Overview Company profile Years in operation Areas of specialization Relevant Experience Similar assignments undertaken NGO, donor or development sector experience Production Capacity Printing technology available Production capability Staffing structure Quality Management Quality assurance processes Sample approval procedures Reprint and defect management processes Delivery and Logistics Delivery capability Geographic coverage Turnaround times Sample Submission Suppliers should submit at least three examples of recently completed print assignments demonstrating: Colour quality Binding quality Finishing quality Branding execution Durability Financial Proposal The Financial Proposal in Ethiopian shall be submitted separately from the Technical Proposal using the Girl Effect Pricing Schedule. The Pricing Schedule has been designed to ensure a consistent and comparable evaluation of all submissions. Suppliers are requested to complete all applicable sections of the template and return it in its original Excel format. The completed pricing schedule should include, where applicable: Unit rates for all requested printing and production items. VAT and other applicable taxes. Delivery and transportation charges. Installation costs (where applicable). Minimum order quantities (where applicable). Standard production lead times. Bulk order discounts. Any additional charges or assumptions. Price validity period. Where a particular item or service is not offered, suppliers should indicate "Not Applicable (N/A)" within the template rather than deleting rows. Suppliers should not alter the structure or formulas contained within the pricing schedule unless specifically instructed by Girl Effect. The completed Financial Proposal template should be submitted together with the Technical Proposal by the submission deadline. Evaluation Criteria Relevant Experience 25% Technical Capacity 25% Quality Assurance & Samples 20% Delivery & Logistics Capability 10% Financial Competitiveness 15% References 5% Framework Management Girl Effect reserves the right to: Appoint multiple suppliers to the framework. Allocate suppliers by service category where appropriate. Conduct restricted RFQs or mini-competitions amongst prequalified suppliers. Issue direct call-off purchase orders where appropriate. Review supplier performance annually. Suspend or remove suppliers based on performance or compliance. Extend the framework period subject to satisfactory performance. Commercial and General Terms This procurement is intended to establish a non-exclusive framework agreement with multiple suppliers. Appointment to the framework does not guarantee any minimum volume or value of work. Suppliers are responsible for ensuring compliance with Ethiopian tax legislation. All taxes should be clearly identified in the financial proposal. All materials developed under any subsequent call-off assignment shall become the property of Girl Effect unless otherwise agreed in writing. Successful suppliers will be required to comply with Girl Effect's safeguarding policies and may be required to undergo safeguarding checks before contract award. Girl Effect reserves the right to amend, suspend or cancel this procurement process at any stage and is not liable for any costs incurred by suppliers during the preparation or submission of proposals. How to ApplyTo apply for this opportunity, please submit a proposal by email with the subject line “Prequalification of Printing, Branding and Production Service Providers – Ethiopia (2026–2028) ” to suppliers@girleffect.org by August 20, 2026. For any questions, please also send them to our suppliers' email address.