Fleet Maintenance Planner and Controller

Position Title: Fleet Maintenance Planner and Controller Job Grade : 10 Location: Head Office Application Closing Date: June 23, 2026 Job Purpose : Oversee all repair and maintenance operations of the company’s Fleet. Key Responsibilities Drive safety and sustainability in the organization. Lead by example Put in place reporting and follow-up. Increase safety culture and cooperate with stakeholders Develop maintenance procedures and ensure implementation. Create integrated work plans to achieve maintenance and service objectives, incorporating elements including routine servicing, preventative maintenance, major and minor repairs and overhauls, special projects, and related activities. Develop maintenance management planning systems, historical records, and other data to forecast labour, materials and supplies and other resource requirements. Identifies resource constraints and develops plan priority and schedule adjustments based on the analysis. Plan and oversee all repair and maintenance activities. Execute the weekly maintenance planning routine including tasks prioritization, maintenance scheduling in collaboration with user department and work orders execution results review. Ensure each vehicle are maintained in short period of time with minimum cost. Monitor all maintenance activities and ensure that it is in accordance with the agreed work order and standard. Determine the need of maintenance work by Perform initial scanning of incoming maintenance notification and approve each work order. Manage the work of the service providers and confirm the quality of each work order. Consults with garage supervisors, mechanics, facility managers, and others to execute plans. Confirm the maintenance work is done based on the work order and give approval to process the payment. Establish tire management system and supervise the compliance against the standard. Monitor and oversee maintenance suppliers to ensure compliance with the Conduct of Maintenance program and to achieve proper preventative and corrective maintenance of fleet Respond to breakdown emergencies in accordance with the corrective maintenance response plan. Establish and maintain Fleet maintenance data recordkeeping, including Job orders, maintenance history and RCFA Ensure all procedures, documentation and manuals are kept up to date and necessary trainings are completed in a timely manner. Develop and manage the Fleet department performance review and job progression programs. Carry out inspections of the Fleet to identify and resolve issues. Provide technical advice, guidance, and assessment in all aspects of fleet management, procurement and maintenance to different functions and users. Manage all supplier and work on their development. Communicate maintenance service providers performance. Analyses Fleet breakdowns to anticipate the need of replacements. Generate solutions to minimize maintenance costs of the fleet, ensuring high availability levels. Actively contribute to the improvement of the Fleet management process across Heineken Review expense reports, identify unnecessary expenditures, and conduct cost analyses. Verify supplier invoice and ensure that the supplier get paid on time. Prepare and Report accrual on monthly bases. Monitor expense claim with insurance company and ensure its settlement. Ensure proper management of Tire, implement TMS and Re-treading Drive cost-improvement initiatives. Performs loss & cost maintenance deployments and establishes PDCA-process. Assesses current Fleet condition and develops restoration plan to eliminate sporadic loss. Support improvement of basic standards for safety, process, and quality and ensure compliance. Implement systematic breakdown analysis and reduction system. Monitor impact of PM activities and supports countermeasures to improve. Ensure continuing relevance and effectiveness of fleet management processes, systems, and controls. Start improvement on Fleet to eliminate abnormalities and develop basic skills in maintenance via training. Ensure the implementation of best practices, agreed corrective actions and improvement actions. Provide input for DCS where necessary. Monitor correct data gathering for DCS. Key-user on Fleet management system & GPS tracking system. Reports Fleet KPI's. Alerts on indicators out of control and highlights issues for management attention (e.g. structural delays with certain Maintenance, Total damage, etc.) Report year-to-date and forecasted cost for maintenance, personnel, assets, and fuel. Visibility of key drivers of the cost of Fleet Department (e.g. Fuel, Tire, R&M, deprecation, down time etc.) Ensure that all reports and information related to fleet management are produced on a timely basis, analyses information and ensure quality and accuracy of report prior to distribution) Support on driver Recruitment and develop, Development and implement appropriate driver training programs and refresher courses to enhance skills. Work on Fleet team development Performs other duties assigned by the line manager Job Requirements Experience and Skills 3-4 years of relevant experience in auto mechanics area. Education University Degree in the field of: Mechanical engineering/automotive engineering or related fields